General Student Information

Classification of Students

A student who has completed less than 30 semester hours is classified as a freshman.
A student who has completed 30 or more semester credit hours and has not received a degree is classified as a sophomore.

Note to Nursing Students: Students are classified as freshman or first year students when enrolled in a course with a nursing prefix and a course number starting with one. Sophomore or the second year classification begins when a student enrolls in a course with a nursing prefix and a course number starting with two.
A student may also be classified as a full-time student or a part-time student according to the criteria listed below:

Full-time student:

During the Regular Semester:

a. A student registered for twelve (12) or more semester hours is defined as a full-time student of Galveston College.
b. A student registered for twelve (12) or more semester hours is defined as a full-time student by the Veterans Administration.
c. See Financial Aid Information for requirements for students receiving financial aid.

During the Summer Terms:

a. A student registered for six (6) or more semester hours each term is defined as a full-time student by Galveston College.
b. See Veterans Information for classification of veterans.
c. See Financial Aid Information for requirements for students receiving financial aid.

Part-time student:

During the Regular Semester:

a. A student registered for less than twelve (12) semester hours is defined as a part-time student by Galveston College.
b. See Veterans Information for classification of veterans.
c. See Financial Aid Information for requirements for students receiving financial aid.

During the Summer Terms:

a. A student registered for less than six (6) semester hours is defined as a part-time student by Galveston College.
b. See Veterans Information for classification of veterans.
c. See Financial Aid Information for requirements for students receiving financial aid.

Course Load

Students who are employed or who plan to seek employment are cautioned to consider carefully the amount of college work they attempt in relation to the number of hours they are employed each week and to the student activities in which they participate. A student who overloads in these areas is likely to have scholastic difficulties. A good rule to remember is that a minimum of two hours of preparation outside class is necessary for each hour of class time.
The counseling staff or a student’s program advisor will recommend a course load for each student. It is recommended that students enrolled in remedial courses limit their course load to 12-13 hours or less.
The College reserves the right to limit the course load carried by any student.

Class Attendance

Students are expected to attend all lectures and laboratory periods and an accurate record of each student’s attendance is kept by each instructor for the duration of the course.
Any student who has missed 10% of the total clock hours of instruction, not excused by the instructor, may be withdrawn from class by the instructor with a grade of “AWF” or “AWN” (only for some developmental courses).
Students are expected to report to class on time. At the discretion of the instructor, tardiness may be treated the same as an absence and the AWF/AWN policy may be applied.
If an AWF/AWN is processed before a student completes the drop procedures, the AWF/AWN will become the grade of record.
The student, instructor and financial aid office will receive copies of the AWF/AWN form.
Programs with special attendance requirements mandated by local, state or national accrediting or professional agencies will observe the agency attendance requirements which affect student certification, registry or licensure, as well as those of the College.
Any such special attendance requirements must be approved in writing by the Vice President of Instruction.

Student Absence on Religious Holiday

UNDER TEXAS EDUCATION CODE 51.911, A STUDENT WHO IS ABSENT FROM CLASSES FOR THE OBSERVANCE OF A RELIGIOUS HOLY DAY SHALL BE ALLOWED TO TAKE AN EXAMINATION OR COMPLETE AN ASSIGNMENT SCHEDULED FOR THAT DAY WITHIN A REASONABLE TIME AFTER THE ABSENCE IF, NOT LATER THAN THE FIFTEENTH DAY AFTER THE FIRST DAY OF THE SEMESTER, THE STUDENT NOTIFIED THE INSTRUCTOR OF EACH CLASS SCHEDULED ON THE DATE THAT THE STUDENT WOULD BE ABSENT FOR A RELIGIOUS HOLY DAY.

A religious holy day means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20, Tax Code.
The notice shall be in writing and shall be delivered by the student personally to the instructor of each class, with receipt of the notice acknowledged and dated by the instructor or by certified mail, return receipt requested, addressed to the instructor of each class.
A student who is excused under this section may not be penalized for the absence, but the instructor may appropriately respond if the student fails to satisfactorily complete the assignment or examination.

Examinations

The preparation and administration of examinations is the responsibility of the instructor who teaches the course. The number and kind of examinations will be determined by the nature of the specific course.
Mid-semester and final examinations are usually the minimum required of any course.

Scholastic Integrity

Each student is charged with the responsibility of maintaining scholastic integrity. When written assignments require excerpts from material published by others, the student must give full credit to the author to avoid the possibility of plagiarism. Also, see under “Students Rights and Responsibilities” on page 83.
Any student violation of scholastic integrity for plagiarism or cheating falls properly within the realm of student/faculty relations and is subject to faculty recommendation to the college administration for loss of credit for a particular assignment, examination, or unit of work; failure in a course; or dismissal from the college.

Student Records

Galveston College has established policies and procedures to comply with the “Family Educational Rights and Privacy Act of 1974” and the “Texas Open Records Law” (State Senate Bill 1071 and House Bill 6).

A brief summary of this policy is as follows:
Student records are released only for the use by faculty and professional staff for authorized College-related purposes. The release of student records for off-campus use occurs only with the student’s knowledge and consent, or where required by law, or upon subpoena.

Review of Record—Any student who desires to review his record may do so upon written request to the appropriate office immediately responsible for the record.

Challenge to Accuracy of Records—Any student who desires to challenge accuracy of his record should follow the procedure as outlined below:

Formal Review-If the Informal Review does not clarify the question of accuracy of the record, the student may request a Formal Review. The President will appoint an institutional official, committee or other party who does not have a direct interest in the outcome of the hearing to hear challenges concerning the student’s record. A written decision will be sent to all interested parties at the conclusion of the hearing.

The following categories of information in the student records are considered Directory Information and may be released to the general public without the written consent of the student. A student may request that all or any part of the Directory Information be withheld from the public by making WRITTEN REQUEST to the Admissions Office during the FIRST 12 CLASS DAYS of a fall or spring semester or the FIRST 4 DAYS of a summer semester. This request will apply only to the current enrollment period. The following is included as Directory Information:

  1. Name
  2. Current and permanent address
  3. Telephone listing
  4. Date and place of birth
  5. Major field of study
  6. Participation in officially recognized activities
  7. Dates of attendance
  8. Degrees and awards received
  9. Most recent and previous institutions attended
  10. Courses currently enrolled in
  11. Number of hours enrolled in current semester
  12. Classification Limit on Number of Undergraduate Hours Attempted There is a limit on the number of undergraduate hours that the state will fund for a student who initially enrolls in a Texas public college or university in the 1999 fall semester or thereafter. Universities and health-related institutions may not submit for funding any hours after the student has attempted 45 non-exempt semester credit hours beyond the minimum number of hours required for the student's baccalaureate degree program.  Students should be aware that an institution of higher education might charge a higher tuition rate once the extra 45 hours have been attempted.  Students should check with the registrar of their senior institution if they desire more details.
Updated 10/12/2005 - Content Author mgalvan