(Effective 4/1/2012)

Per Diem Allowance for Overnight Travel

(Please review entire Travel Expense Procedure on the GC Intranet under the Forms section.)

The purpose of the Per Diem allowance is to compensate the College Traveler for the difference in daily living expenses incurred while at home versus daily living expenses incurred when traveling overnight. 

The College will pay a Traveler a Per Diem allowance of up to $46 per day for travel within the state of Texas. However, there are certain Texas cities that the U.S. General Services Administration (GSA) has established a higher rate.

The GSA Chart for Travel/Per Diem Reimbursement Rates for Travel can be found at: (http://www.gsa.gov/portal/category/21287). Find rates in the column titled: "Meals & Inc. Exp."

For travel in states other than Texas, the Per Diem allowance for meals and incidental expenses will be reimbursed at rates also found on the GSA website by state, and for selected cities within some states. 

When some daily meals are provided to the Traveler (i.e.: by the conference or seminar), a prorated Per Diem for meals and incidental expenses will be available only for the meals that are not provided/included.  Example:  Breakfast:  $9.20 or 20% of the GSA Per Diem rate; Lunch:  $13.80 or 30% of the GSA Per Diem rate; and Dinner:  $23.00 or 50% of the GSA Per Diem rate.

The full Per Diem allowance is authorized for overnight travel beginning before 12:00 noon.  A 50% Per Diem allowance is authorized for overnight travel beginning after 12:00 noon.  This allowance does not require receipts, and is paid after completion of overnight travel.

Updated 6/7/2012 - Content Author lweidner